EAA Chapter 32

Membership Handbook

Table of Contents

Technical Counselor Program 3
About EAA Chapter 32’s Young Eagles Program 4
EAA Chapter 32 Hand Tools and Shop Equipment 5
Library Inventory 7
VHS & DVD Movies 8
Chapter Building Utilization Guidelines 9
EAA Chapter 32 Standing Committees 12

Technical Counselor Program

The Technical Counselors are here to help you during the construction phases of your Project and the Flight Advisors are available to assist you in planning and becoming ready to make that first flight confidently and successfully. Statistics show that the first 25 hours on a new aircraft are the most critical; however, the same numbers show that those pilots who use the TC and FA programs have significantly fewer problems….their aircraft are ready for them, and they are ready for their aircraft.

Your Chapter Technical Counselors provide a focal point for the Chapter Tool Crib. If a tool that you need isn’t listed, ask your TC. He may be able to help you locate it. Also, tell your TC of any tools, fixtures, or jigs that you are willing to share with the other Chapter 32 members.

Technical Counselors

Jerry Erickson 636-625-4943
Gale Derosier 636-578-3856
Robert Jude 636-946-2282
Rick Galati 636-561-2099
Flight Advisors
Bill Jagust 636-926-0171
Al Donaldson 636-745-8311

About EAA Chapter 32’s Young Eagles Program

The Young Eagles Mission

The mission of the EAA Aviation Foundations’ Young Eagles Program is to provide a motivational aviation experience, focusing on a demonstration flight in an airplane. The flights are provided free of charge to any youth ages 8—17.

The Young Eagles Goal

EAA’s goal was to fly 1 million Young Eagles by the year 2003—the dawn of aviation’s second century and the 50th anniversary of the Experimental Aircraft Association. The goal was achieved on October 25th, 2003. For 2004, EAA National set a goal of flying 100,000 youngsters. These goals are ongoing endeavors. We, at Chapter 32 have flown in excess of 4,000 youngsters with our own volunteers.

The Benefits of Becoming a Young Eagle

Each Young Eagle participant will become a member of “Eagle Flight”. They will know the exhilaration and freedom of flight, as shared by a dedicated pilot whose life has been positively influenced by aviation. A Young Eagle will also come to see and understand—as through the eyes of an eagle— that the true potential of life lies beyond everyday surroundings and may be reached through the pursuit of high personal goals.

Every Young Eagle is entered into the “Worlds Largest Logbook” maintained at the EAA Air Venture Museum located in Oshkosh, Wisconsin. These names are kept in perpetuity alongside the names of aviation’s greatest, such as the Wright Brothers, Charles Lindbergh, and many more. Each member will also find the date the flight took place, the type of aircraft and the name of the pilot who shared the experience

A special complimentary issue of EAA’s Exciting Sport Aviation For Kids magazine will be mailed to each new Young Eagle. Additional information allows young readers to discover more about the exciting and educational world of aviation.

To coordinate a flight for a prospective Young Eagle, or group, such as Girl Scouts or Boy Scouts, contact our Eagles Coordinator through our website at WWW.EAA32.ORG

EAA Chapter 32 Hand Tools and Shop Equipment

There are two categories of tool listings: 1) Chapter-owned equipment and 2) Equipment that is owned by members who are willing to share their use with other chapter members. This second list is found in the annual Roster. If you need to use a particular tool that isn’t listed, ask your Tech Counselor. Probably one of them will be able to help you locate it.

A sign-out sheet is kept above the Treasurer’s mailbox on the WEST wall of the ARC. It is imperative for anyone taking a tool or, anything that belongs to the Chapter, to sign out the item by filling in

the appropriate information on this sheet.
Large Equipment
Engine Hoist 4 Ft. Metal Shear
Shop Vacuum Cleaner Bench Vise
Bench Grinder Aircraft Wheel Balance
2 Drill Presses Weighing Scales
Band Saw Metal Cutoff Saw
Articulated Metal Cutter Air Compressor
Welding Equipment
AC Arc Welder 200-225 Amp
Gas Welding Equipment

Regulators, Hoses, Tanks Torches, Tips Gloves 3 each Goggles, Propane and MAP Gas with hose and torch

Assorted Hand Tools With Rollaway

Sheet Metal Tools

Rivet Gun & Sets, flush and Round Head Rivets Countersinks, Adjustable and Fixed Clecos and 2 Cleco Pliers Bucking Bars Rivet Cutter Parker Hand Beading Tool Set Pop Rivet Squeezer and Box Flexible Drill Shaft Hand Seamer Tube Cutters 2 each Air Die Cutoff Wheel Automatic Center Punches 2 each Air Operated Cleco Tool Small Tube Bender Small Bending Brake 20 inch Edge Bender Sheet Metal Hand Cutters 2 Straights, 1 each Left and Right Files, Assorted 8 Plus Rotary Bits

EAA Chapter 32 Hand Tools and Shop Equipment (continued)

Other Tools In Cabinet

Hearing Protectors 2 Each 6 inch Digital Caliper Hack Saw Air Hammer Air Manifolds 2 each 4 Foot Level Assorted Clamps

ARC Inventory

New Cub Cadet LT1045 & Push Mower PA System AM FM Radio Sound Mixer Handheld Mikes, 2 each Wireless Mike Video Projector CD Player Floor Standing Copy Machine Computer, Printer, Speakers Transitor Aircraft Band radio Portable Comm Radio and Mike in Carry Box Gas Grill Fiberglass Tables 20 each Heavy Duty Tables 4 each !00 plus Chairs Numerous Extension cords

Library Inventory

PLEASE SIGN OUT ANY ITEM REMOVED FROM THE LIBRARY

EAA Chapter 32 Aircraft Plans

1 Set Cougar Aircraft Plans 1 Set Sonerai II low wing Plans 1 Set Vans RV-6A Plans 1 Set Christavia Aircraft Plans 1 Set Wittman W-8 Tailwind Plans 1 Set Zenair Zenith Plans 1 Set Rutan Long E-Z plans Section 1 1 Set Wag-Aero Sport Trainer Plans

Supplements

Bede 4-Virginian Patriot Modifications-Book Canard Pusher #24—#32

VHS & DVD Movies

Informational

Basic Composite Construction Building with Composites Basic Aircraft Painting Building—How to get started Basic Aircraft Sheet Metal Test Flying Your Project by Gary Liming How to get your A & P License by Jerry Erickson

Aircraft Reviews

Zenith Aircraft Van’s Aircraft RV story Aeronca Champion Gyrocopter Review Denny Aircraft “Kitfox” The Challenger team The KR Experience

Flight Training

Runway Safety 3 EA CDs AOPA Flight Operation at Non-Towered Airports AOPA Mid-Air Collision Avoidance AOPA Lost and Crossed Navigation Test Pilots Final Approach Avemco Safety CD

Training Videos

Complete set of King Videos on CD & VHS Complete set of ATC Videos for IFR Flier & Aerobatics Christen Eagle

Warbirds

WWI Aircraft and Pilots WWII Fighter Aces Warbirds—The Feel of Combat

Chapter Building Utilization Guidelines

The intent and purpose of the construction of EAA Chapter 32’s Hangar/Meeting room facility at St. Charles County Airport is to provide hangar and workspace for Chapter members and a meeting place for Chapter business meetings and social events. The following rules and guidelines were established by the Officers and Executive Committee of Chapter 32 for the use of the facility. The terms Aviation Resource Center (known as “The A.R.C.”), and the term Hangar are interchangeable in the following guidelines.

  1. Grounds cleaning, trimming, mowing, general cleanup of the A.R.C., including kitchen and bathrooms, will be the responsibility of all members on a voluntary basis.
  2. Repairs, additions and modifications to the lot or facilities will be determined by the Officers and or the Executive Committee and will be accomplished by the members on a voluntary basis.
  3. No alcoholic beverages will be consumed on the premises unless a Chapter event has had prior approval by the Executive Committee.

Conference Room/ Library

  1. The conferenIce room/library is defined as the southern end approximately 20% of the building, separated from the hangar by the inner wall, to include the two bathrooms and kitchen area.
  2. The meeting room is open and available to Chapter 32 members and their guests on a continual basis, except as noted below. Chapter members are defined as members of the Experimental Aircraft Association National Organization, EAA Chapter 32 with active attendance and in good standing.
  3. Using members will insure that a high state of cleanliness and sanitation is maintained during and after use.
  4. All Chapter property (furniture, appliances, books, magazines tapes, etc.) are to remain in the meeting room or on the premises unless removal is specifically approved by the Chapter President or Secretary, and will be logged in and out in the meeting room journal.
  5. Savings on utilities will be of primary concern and importance to member users at all times. Unnecessary utility consuming items should be shut off when not in use. This is especially true for the water heater, air conditioning, heat, fans, etc. A checklist located on the west exit door should be checked and read.
  6. Fuel, fuel cans and other highly flammable products will not be kept or stored in the A.R.C. Building.
  7. The meeting room will be made available to other organizations on a rental basis, with the following conditions:
a.
A current EAA Chapter 32 member is present with a key.
b.
Availability to other organizations will be secondary to Chapter requirements.
c.
Availability is on a “first come, first serve” basis.
d.
A minimum of 24 hours advance request is required.
e.
The Chapter President must approve use by other organizations.

Chapter Building Utilization Guidelines (continued)

Rate Schedule:

Meetings will be $10.00 per hour with a cleaning/ damage deposit of $50.00. Charges will be in one-hour increments with a minimum of one hour. Social events: Evening events, $25.00. All day events, $25.00. One-half day events, $15.00 with a $50.00 cleaning/damage deposit for all events mentioned. Deposit shall be paid in advance and returned only after inspection by the Chapter. Renting organization shall be responsible for cleanup.

f.
The hangar area, defined as the Northern approximately 80% of the building, excludingthe bathrooms, will be off limits to renters and their guests.
g.
No alcoholic beverages will be consumed on the premises.
h.
The above rules will be prominently displayed in the meeting room.

Hangar:

  1. The hangar, as defined in 7f above, is to be used by the Chapter for the storage of the Chapter owned aircraft projects, materials, and equipment, and by members for the purpose of final assembly of there own homebuilt project. A reasonable time will be allowed for completion, but if more than one month, a rental fee, which will be equal to the current rental fee of the hangars leased by the Chapter to individuals with completed airplanes, will be charged. This amount will be prorated and is currently $67.00 per month.
  2. Fuel, fuel cans and other highly flammable products will not be kept or stored in the hangar. There will be NO SMOKING in the hangar at any time.
  3. Re-fueling/de-fueling of aircraft will be kept to a minimum inside the hangar and will not be done unless a fire extinguisher is located close by and available for immediate use.
  4. Members will perform final construction and assembly as quickly as possible. A time limit of 30days will be established, however with the approval of the hangar scheduler and/or Officers, a “reasonable” extension will be granted on the terms listed in #1 above. The Officers and/or scheduler will determine what a “reasonable” time is to be on an individual basis. Their decision will also take into account other member’s needs. When the Officers and/or scheduler have determined a reasonable time has expired, the President will be instructed to inform the member that he/she must remove their project/homebuilt.
  5. A.R.C. use will be on a “first come, first serve basis.” The Chapter scheduler will maintain a written log noting the day of the request and the order of use.
  6. The use of the A.R.C. by our members will be done in a manner as to keep it in a neat and clean condition. At the end of a work session, the area surrounding the project will be swept and cleaned, with all loose items picked up and stowed. At the completion of work on a project, and after vacating the A.R.C., the member/user will assure that the area is cleaned and ready for the next member’s use.
  7. If the work being done by a member, on a member owned project, requires the moving of a Chapter owned aircraft out of the A.R.C., the Chapter aircraft will be returned to the A.R.C. at the completion of the work session. Under no circumstances will the Chapter aircraft be left outside overnight, or in inclement weather.

COMPLETION AND ADOPTION OF THESE RULES:

  1. A copy of these rules will be displayed in a prominent location in both the meeting room and the hangar area.
  2. The contents will be read by all members at the next meeting following the adoption and so noted in the minutes. Thereafter, it will be the responsibility of each member not present at the meeting to apprise themselves of the contents by reading the display copies. All new members will receive a copy as part of their “NEW MEMBER PACKAGE”.

EAA Chapter 32 Standing Committees

Standing Committees: The standing committees are on-going committees as described in the Chapter By-Laws. The following are description of some of the duties of these Committees and opportunities for members to get involved.

ARC Building Committee

Planning and construction of the ARC facility and leased site:

Maintenance - Responsible for maintenance of building (i.e. replace light bulbs, painting, fix mechanical and electrical equipment at the site in a timely manner.

ARC Operations Committee

  1. Maintain schedule of building usage including distribution of keys and making sure that building is open and locked for events such as setting up for meetings and events, posting building schedule at the ARC as well as on the chapter website and newsletter, handle the paperwork (contracts) for any projects that will be stored at the ARC.
  2. Responsible for upkeep of the building including cleaning kitchen, bathrooms and hangar floor (sweeping, mopping, etc)
  3. Responsible for the upkeep, purchasing of new and approval of donated equipment, organization of the equipment on the floor of the ARC, trains and supervises the use of the equipment.

Education

  1. Responsible for development of educational programs,
  2. Meeting programs (working with the Vice President), i.e. Safety Seminars,
  3. Flying Start programs (working with Flying Start Coordinator),
  4. Educational programs for Young Eagles (working with Young Eagles Coordinators).
  5. Developing future programs like Boy Scout Merit Badge workshops, Aviation Workshops for Teachers etc.

Community Liaison:

  1. Works with most committees to promote events
  2. Promotion includes communicating with other chapters via email, letters or phone calls about upcoming events.
  3. Create and distribute flyers, posters, etc about up-coming events
  4. Act as media liaison to provide interviews, press releases, etc.

Young Eagles

  1. Pilot Coordinator arranges for pilots, handles scheduling of facilities, and paperwork (including insurance) with EAA National office.
  2. Ground Coordinator arranges ground crew, food crew to sell refreshments. Brings and sets up YE paperwork and supplies the day of event. Gives Ground Crew briefing and assigns volunteers to positions, monitors ground crew. Acts as contact person for questions and trouble during event. Responsible for cleanup and return of YE supplies to ARC.

Projects

1. Organizes outside projects such as Mustang II building or B-17 sponsorship.

Safety

  1. In charge of safety at meetings and events, especially on the ramp area of the airports.
  2. Works with YE Ground Coordinator to provide safety at YE events.

Fundraising

  1. Attend functions where fundraising opportunities are available, (i.e. selling soda and hot dogs at YE Events, sell raffle tickets).
  2. Creates new Fundraising opportunities for the Chapter.
  3. Coordinates existing Fundraising activities, Entertainment books, Grocery certificates, etc.

Scholarship

  1. Work with Fundraising to provide funds for Scholarship.
  2. Determine types of scholarship and qualifications and search for applicants.

Membership

  1. Coordinates all membership activities
  2. Welcoming new members and coordinating mentors for new builders.
  3. Attend all public events to discuss membership with potential members.
  4. Create and provide information for current membership to distribute to potential members.

Executive Committee

Includes all Committee Chairs, Current Past President, Vice President, Secretary and Treasurer and two members-at-large. The Executive Committee handles the financial planning of the chapter.

BYLAWS SPIRIT OF ST. LOUIS CHAPTER #32 EXPERIMENTAL AIRCRAFT ASSOCIATION, INC.

I. Organization

A. This organization shall be known as the Spirit of St. Louis Chapter 32 of the Experimental Aircraft Associa-tion, Incorporated. It is incorporated under the laws of the State of Missouri as a not for profit, non-stock, 501-C.3, corporation.

B. Chapter meetings will normally be held on the fourth (4th) Sunday of each month. The Secretary will notifymembers of the exact time and place prior to the meeting.

C. Organization and conduct of the meetings and business will be in accordance with EAA instructions to theChapters.

l. Items of business requiring a vote from the Chapter members will require a simple majority vote of aquorum of the Chapter members present. If a quorum is not present, two-thirds (2/3) of the members present shall govern.

  1. The quorum of this organization shall be an absolute of the voting membership, as determined on January1 of the current year. Votes by proxy shall not be allowed.
  2. The President shall vote ONLY to break a tie.

D. Any member may make recommendations to change or amend these bylaws. The bylaws may be amended,altered or replaced by a vote of two-thirds (2/3) of the members present at a properly called meeting, providing that any proposed change has been presented at the preceding meeting or in writing to the membership at least thirty (30) days in advance of the meeting.

II. Officers

A. Officers shall be President, Vice-President, Secretary, and Treasurer.

B. Election and Term of Office.

  1. The slate to be voted on will be determined and announced at the September meeting and the officers willbe elected by written ballot during the October meeting.
  2. Officers will serve for two years commencing with the following January meeting.
  3. Officers may be elected to the same office for consecutive terms.

C. Duties of the officers shall be approximately as prescribed in the EAA instructions to the Chapters.

l.
The President.
a.
Shall preside at all meetings.
b.
Shall represent his chapter in all dealings with EAA headquarters and other organizations.
c.
Shall have the authority to appoint all necessary committees
d.
Shall have the authority to execute contracts and leases approved

by the Executive Committee, or the Membership at large.

2. The Vice-President.

a.
Shall preside in the absence of the President.
b.
Shall assist the President in all dealings with the EAA headquarters and other organizations.
c.
Shall be parliamentarian and interpreter of the bylaws.
d.
Shall be chairman of the nominating committee.
e.
Shall be chairman of the new membership committee.
f.
Shall be in charge of program after the business meeting.

3. The Secretary.

a.
Shall keep minutes of all proceedings.
b.
Shall sign all checks for the Chapter only in case the Treasurer is not available.
c.
Shall keep a proper membership book showing the names of the members of the Chapter, bylaws,and such other books and papers as the President may direct.
d.
Shall be responsible for notifying each member by mail of all meetings (date, place, time, andprogram).
e.
Shall execute all correspondence for the Chapter.
f.
Shall keep National Headquarters informed of Chapter activities as outlined in the instructions toChapters.

4. The Treasurer.

a.
He/She, or the Secretary, shall execute, in the name of the Chapter, all checks for expenditures by theChapter.
b.
Shall receive and account for all funds of the Chapter.
c.
Shall collect all dues as voted on by the Chapter.
d.
Shall provide an accounting to be published in each issue of the Chapter newsletter.

5. The Board of Directors. (A minimum of four (4) is required for incorporation in the State of Missouri.)

a. The Board of Directors shall consist of the current Chapter President, the immediate past President, The Chairman of the Executive Committee, and a voting Chapter member in good standing, elected at large by a simple majority.

III.
Membership.
A.
Voting Membership.

1. Voting Members of Chapter 32 must also be members or associate members in good standing withNational EAA Headquarters. They shall supply the Treasurer with their National membership number.

B. Student Membership.

1. Any person between the ages of twelve (12) and twenty-one (21) who applies to the chapter is eligible for Student Membership.

C. Honorary Membership.

1. Any person nominated at a regular meeting by a voting member and affirmed by a majority vote of those present. All current honorary members shall be renominated and their membership reaffirmed by a simple majority vote at the first regular meeting of each calendar year.

IV.
Finance.
A. Annual membership dues amount will be set by a vote of the membership.
B. Membership is by calendar year, commencing in January. Dues are normally payable by the March membershipmeeting. Dues are payable by January thirty first (31st) of the current year . C. A person whose dues are delinquent for the preceding calendar year will forfeit his/her voting membershipstanding. D. Dues for new members will be prorated on a monthly basis. Yearly rate of dues will be divided by twelve (12),and then multiplied by the number of months remaining in the calendar year to obtain dues amount for the balance of the year. E. All expenditures shall be made pursuant to the annually adopted Financial Plan and Annual Budget.
V.
Property.

A. Title to real and personal property shall be held in the name of the Chapter.

VI. Chapter Directory.

A. The Chapter directory shall be published at the discretion of the officers.

B. The directory shall contain the following sections.

  1. Chapter Officers, and Committees, and Board of Directors.
  2. Roster of membership, listing;
a.
Aircraft under construction.
b.
Aircraft completed by members.
  1. Sources of aircraft building material.
  2. Technical library publications available for loan to Chapter members.
  3. List of all property, real, personal, and chattel, owned by Chapter 32.
  4. Affiliation with other aviation related organizations.
VII.
Committees.
A.
The President shall, at the next meeting following his or her election, place in nomination the names of chairpersons for the Standing Committees. Chairpersons shall be elected by simple majority of those present. Upon election each chair person shall be responsible for securing committee membership sufficient to carry out the task of the committee as may be defined from time to time.
B.
Standing Committees.

1. Executive Committee.

a.
Shall be responsible and accountable for promogulating a chapter financial plan, formulating an annual chapter operating budget, acquisition and disposition of chapter property, incurring debt, Authorizing the executing of leases and contracts, and authorizing expenditures pursuant to the Annual Budget.
b.
Shall prepare or update the Chapter Financial Plan and Annual Chapter Budget consistent with the Financial Plan. The Financial Plan and Annual Budget for the following year shall be submitted at the last regular meeting of each calendar year and adopted by two thirds (2/3) of those present.
c.
Shall have the authority to incur debt or spend monies pursuant to the specific terms of the current Financial Plan and Annual Budget without a further vote of the Chapter Membership. Any action that exceeds the terms of the current Financial Plan and Annual Budget shall be submitted to the membership and adopted by a two-thirds (2/3) majority of those present.
d.
Shall have the authority to incur debt or spend monies, up to one thousand dollars ($1,000.00), not included in the Financial Plan or Annual Budget, in any month, without prior approval of the Chapter Membership. The Chapter Membership shall be notified of such expenditures at the next Membership Meeting.
e.
Shall consist of the currently seated Officers, Standing Committee Chairpersons, recent past President and two members elected at large for a two year term.
f.
Shall be responsible for drafting criteria and guidelines for the care, maintenance, and use of Chapter controlled facilities and assets.

2. ARC Building Committee:

A. The ARC Building Committee will be responsible for recruiting people and resources to accomplish the below tasks, subject to the Executive Committee’s budget and budget policy. The ARC Building Committee will be a part of the Executive Committee.

B.
Planning and construction of the ARC facility and leased site. Beyond the building and grounds, this shallextend to the acquisition or creation of new items such as equipment, fixtures, and storage. The committee shall accomplish its duties by:
  • Creating plans and specifications
  • Finding suitable sources for material and services
  • Purchasing material and services as appropriate for the project
  • Constructing the project, if appropriate.
2. Maintenance - Responsible for maintenance of building (i.e. replace light bulbs, painting, fixmechanical and electrical equipment at the site in a timely manner.
3.
ARC Operations Committee:

A. The ARC Operations Committee will be responsible for gathering crews to complete the tasks below. TheARC Operations Committee will be a part of the Executive Committee.

    1. Scheduling - Maintain schedule of building usage including distribution of keys and making surethat building is open and unlocked for events.
      • Setting up for meetings and event.
      • Posting building schedule at the ARC as well as on the chapter website and newsletter.
      • Handle the paperwork (contracts) for any projects that will be stored at the ARC.
  1. Appearance - Responsible for upkeep of the building including cleaning kitchen, bathrooms andhangar floor (sweeping, mopping, etc)
    1. Equipment and Safety -
      • Responsible for the upkeep, purchasing of new and approval of donated equipment.
      • Organization of the equipment on the floor of the ARC.
      • Trains and supervises the use of the equipment.
  2. Education Committee.

a. Shall be responsible for establishing and maintaining Chapter Educational activities.

5. Community Liaison Committee.

a. Shall be responsible for all forms of community outreach and promotion of Chapter programs and events.

6. Young Eagles Program Committee.

a. Shall be responsible for all Young Eagles and other youth activities.

7. Projects Committee.

a. Shall be responsible for acquisition and conduct of educational aircraft building and maintenanceprojects.

8. Safety Committee.

a. Shall be responsible for establishment and enforcement of ground and flight safety rules during chaptersponsored activities.

9. Fundraising Committee.

a. Shall be responsible for establishing and maintaining fundraising activities to secure funds for Chapterneeds.

10. Scholarship Committee.

a. Shall be responsible for establishing selection criteria for and administering approved Chapter scholar-ship programs.

11. Chapter Membership Committee (From the EAA Chapter By-Law Guidelines)

a. The Chapter Membership Committee, which is appointed by the Chapter Board of Directors, shall consist of a few Chapter Members, probably about 4 or 5 Chapter Members. The purpose of this Committee should be to keep accurate records on the current Membership of the Chapter through a detailed Chapter Membership Roster. The Chapter Membership Committee shall also look for ways to retain existing EAA and Chapter Members. Further, the Chapter Membership Committee shall look for opportunities to recruit new EAA and Chapter Members, including keeping an ample quantity of EAA and Chapter Membership Application Forms and any other materials that will assist in the retention and recruitment of EAA and Chapter Members.

Changes: 11/24/03